Mandatory notifications for entities and companies by telematic means
From October, Barcelona City Council will send notifications electronically to legal entities, organisations, professional associations and legal representatives.
Law 39/2015, of 1 October, on the Common Administrative Procedure of Public Administrations, incorporated the practice of notifications through electronic means by appearance at the electronic headquarters of the administration or acting body, through the single authorised electronic address or through both systems. For this reason, legal entities have long been obliged to receive notifications electronically; however, not all public administrations had this system in place and continued to notify by post.
In order to adapt to this issue, several local councils are adapting their technology to implement this legal obligation.
Thus, Barcelona City Council, from next October, will issue notifications electronically for those entities that are also obliged to receive all other tax notifications by the same means. Notifications can be accessed via the company folder on the Barcelona Municipal Tax Institute’s website, or by email notification. In this regard, it should be noted that there is the option of registering for the notification of new communications or notifications, which will be sent to the email address and mobile phone number previously indicated.
For its part, Madrid City Council has also implemented electronic notification, whereby the addressee or their representative can access the Notifications service of the E-Office, identifying themselves beforehand through My Folder by means of an electronic certificate, Cl@ve system or Madrid City Council User and password. It should be noted that individuals, although they are not obliged to receive notifications electronically, also have the right to subscribe to communications and notifications. For this reason, it is worth checking in each specific case whether or not it is advisable to subscribe to electronic notifications.
Finally, as the adaptation to the electronic notification system is progressive, it is necessary to monitor the different administrations with which each company has a relationship in order to be aware of possible notifications.