As every year we would like to remind you that commercial companies are obliged to keep their corporate books, including the Minutes Book and the Register of Shareholders (in the case of S.A.’s, the Register of Nominee Shares), exclusively in electronic format and their legalization by electronic means.
In the Minute Book all the minutes of the collegiate bodies of the commercial companies, Minutes of the General Meeting (minimum the Minutes of the Ordinary General Meeting of approval of the Annual Accounts), and Minutes of the Board of Directors (minimum one minute per quarter) must be transcribed in electronic format. The legalization of this book must be done every year.
The legalization of the Register of Shareholders or the Register of Nominee Shares will only be obligatory during the financial year in which any alteration in the ownership of the shares or holdings has occurred or any encumbrances have been placed on them.
All Minute Books must be completed on an electronic medium and sent electronically within 4 months of the end of the financial year.
Do you need advice?
From the Commercial Department we are at your disposal for any consultation you may wish to make, as well as to process the electronic legalisation of the minutes and shareholders’ books in order to comply with the obligation in time.