Commercial companies are obliged to keep company books
As every year, we would like to remind you that commercial companies are obliged to keep their corporate books, including the Minutes Book and the Register of Shareholders (in the case of S.A.’s, the Register of Nominee Shares), exclusively in electronic format and their legalization by electronic means.
The Minutes Book must contain a transcription of all the minutes of the collegiate bodies of the commercial companies, the Minutes of the General Meeting (at least the Minutes of the Ordinary General Meeting for the approval of the Annual Accounts), and the Minutes of the Board of Directors (at least one minute per quarter) in electronic format. The legalization of this book must be done every year.
Legalisation of the Register of Shareholders or the Register of Nominee Shares will only be obligatory for the financial year in which any alteration in the ownership of the shares or holdings has occurred or any encumbrances have been placed on them.
All books must be completed in electronic format and sent electronically within 4 months of the end of the financial year.